Texas Association of Professional Electrologists
Bylaws

An Affiliate of the American Electrology Association


Table of Contents

Article I, Name

Article II, Objectives

Article III, Seal / Colors / Logo

          Section 3.1, Seal

          Section 3.2, Colors

          Section 3.3, Logo

Article IV, Membership / Dues

          Section 4.1, General Requirements

          Section 4.2, Types of Membership

          Section 4.3, Application for Membership

          Section 4.4, Dues

          Section 4.5, Membership Certificate

          Section 4.6, Change of Address

          Section 4.7, Transferability

          Section 4.8, Registration

          Section 4.9, Affiliation

          Section 4.10, Expulsion

Article V, Officers

          Section 5.1, Designation

          Section 5.2, Election

          Section 5.3, Term of Office

          Section 5.4, Eligibility  

          Section 5.5, Properties and Reimbursements

          Section 5.6, Resignation and Removal

          Section 5.7, Vacancy

Article VI, Duties of Officers

          Section 6.1, President

          Section 6.2, Vice President

          Section 6.3, Secretary

          Section 6.4, Treasurer

Article VII, Meetings

          Section 7.1, Membership

          Section 7.2, Special

          Section 7.3, Quorum

Article VII, Board of Directors

          Section 8.1, Designation

          Section 8.2, Eligibility

          Section 8.3, Reimbursement

          Section 8.4, Meetings

          Section 8.5, Quorum

          Section 8.6, Resignation / Removal / Vacancy

Article IX, Duties of the Board of Directors

Article X, Delegates

          Section 10.1, Designation

          Section 10.2, Alternates

          Section 10.3, Purpose

          Section 10.4, Reimbursement

Article XI,  Committees

          Section 11.1, Standing Committees

          Section 11.2, Special Committees

Article XII, Nominations and Elections

          Section 12.1, Nominations

          Section 12.2, Elections

Article XIII, Publications

Article XIV, Advertising

Article XV, Fiscal Year

Article XVI, Grievance

Article XVII, Parliamentary Authority

Article XVIII, Amendments

          Section 18.1.

          Section 18.2

          Section 18.3

Article XIX, Dissolution

Standing Rules

ARTICLE I   NAME

The name of this organization will be the Texas Association of Professional Electrologists, hereinafter referred to as TAPE, or the Association, which will be affiliated with the American Electrology Association, hereinafter referred to as AEA.

 

ARTICLE II   OBJECTIVES

The objectives of the Association shall be to:

  1. Recognize the identity of electrologists as permanent hair removal specialists promoting the highest standards of education, ethics, and practice;
  2. Provide continuing education for electrologists;
  3. Promote and assist in the development of licensure regulations for electrologists within the State of Texas;
  4. Convey to the general public information regarding the electrology profession;
  5. Encourage discussion, exchange information and ideas among electrologists; and
  6. Promote professional pride as an Allied Health profession within our electrology practices.
  7. Maintain an effective affiliation with the AEA.

ARTICLE III   SEAL/COLORS/LOGO

Section 3.1 Seal. The TAPE seal is for use on membership certificates. This impression seal is round in shape. Incorporated 1999 is imprinted in the center and is enclosed by a circle surrounded by the name of the association which is enclosed by a second circle. The color of the seal is gold.

Section 3.2 Colors. The official colors of TAPE are navy and gold.

Section 3.3 Logo. The TAPE logo is the shape of the State of Texas with a caduceus in the center.

ARTICLE IV   MEMBERSHIP/DUES

Section 4.1 General Requirements.

  1. Membership in TAPE shall be open to electrologists who practice and/or teach permanent hair removal utilizing only needle electrode type epilation, which includes electrolysis (direct current/DC), thermolysis (alternating current/AC), or combination of both (superimposed or sequential blend).
  2. Membership will not be restricted by race, color, creed, sex, religion, or nationality.
  3. Applicant must be an electrologist who resides and/or practices within the State of Texas.
  4. Non-members are invited to attend one (1) meeting per year, with no voting privileges.

Section 4.2 Types of Membership

  1. Regular - Regular members shall be electrologists residing in and/or practicing in the state in which they are a member of the AEA affiliated State Association.
  2. Student - Student members, while under electrolysis instruction, are entitled to one (1) year membership with all rights of a regular member, with the exception of initiating motions, voting and holding office. Dues shall be half of the established TAPE dues. Student members are ineligible for AEA membership.
  3. Honorary - Honorary membership will be conferred by a two-thirds vote of the Board of Directors (Board) upon persons who have rendered distinguished service to TAPE and the profession. They will be exempt from payment of TAPE dues. Honorary life members shall be entitled to all rights and privileges of regular members, with the exception of initiating motions, voting and holding office. AEA dues will be required if membership is chosen.
  4. Retired - Retired membership shall be granted to an electrologist, no longer practicing, who has been a member of AEA and/or TAPE for at least ten (10) years. Retired members shall have all privileges, benefits and obligations of Regular Members.

Section 4.3 Application for Membership.

Application for membership will be made on forms provided by TAPE and must be completed in entirety and signed. Applicants will be notified as to their membership status. By signing the membership application, the applicant has declared to abide by both the TAPE and AEA Bylaws and the AEA Code of Ethics; Policies and Procedures; Standards of Practice and Infection Control Standards; and to support their goals and policies.

Section 4.4 Dues.

  1. The fiscal year of TAPE shall be the calendar year January 1 through
  2.      December 31 (Article XV).
  3. The amount of TAPE dues shall be set by the Board of Directors
  4.      (Article IX, I).
  5. Membership will receive one bill from the AEA Membership      year.
  6.      Committee for their annual dues to TAPE and AEA in the fall of each
  7. All dues are due upon receipt of billing.
  8. The AEA Treasurer will reimburse TAPE dues to the Treasurer of TAPE.

Section 4.5 Membership Certificate.

Upon acceptance for membership, regular members will be issued a certificate of membership from TAPE. The TAPE certificate remains the property of TAPE and upon resignation, expulsion, or failure to pay current dues the member will immediately return the certificate, in good order, to the treasurer. A membership certificate is valid only when displaying a current year sticker.

Section 4.6 Change of Address.

All members will promptly notify the TAPE treasurer of any change of address or other pertinent information as provided on the membership application. It is the member’s responsibility to notify AEA of any changes.

Section 4.7 Transferability.

Under no circumstances will membership be transferred to any person other than the one to whom it was originally issued.

Section 4.8 Resignation.

Members who wish to resign must notify the treasurer in writing of their resignation from TAPE.

Section 4.9 Affiliation.

No member who is in arrears for dues shall vote or hold office or shall be entitled to receive reports of the transaction of TAPE. It shall be the duty of the Membership Committee to remove from the rolls of membership the name of any person who is in arrears for more than ninety (90) days. Any member dropped from the rolls for nonpayment of dues may be reinstated only upon applying for reinstatement and payment of the dues and assessment for the year of reinstatement.

Section 4.10 Expulsion.

The Board, by a two-thirds vote, may recommend revoking, suspending, dismissing or not renewing any membership as disciplinary action for failure to comply with the regulations herein set forth. 

  1. Causes for expulsion are:
    1. Conviction of a crime involving moral turpitude;
    2. Willful conduct of advertising detrimental to the profession;
    3. Dissemination of information misleading to the public; or
    4. Employment by a firm whose advertisements are not in accord with the standards of this association.
  2. Procedure for expulsion:
    1. Any three (3) members in good standing may file a complaint with the secretary. The complaint shall be in ordinary, concise language and shall state the facts.
    2. Within sixty (60) days after such complaint is filed, the Board shall hear the testimony of all parties concerned and shall find:
      1. That the facts stated in the complaint are untrue;
      2. That the facts stated in the complaint are true, but do not constitute cause for expulsion; or
      3. That the facts stated in the complaint are true and do constitute a cause for expulsion.
    3.  If the Board makes findings “a” or “b” of this paragraph, it shall dismiss the complaint and shall report at the next regular membership meeting that a complaint had been filed and dismissed. If the Board makes finding “c” of this paragraph, it shall report at the next membership meeting the particular facts found and shall recommend that the member be expelled.
    4. The recommendation for expulsion shall be voted upon and approved by a two-thirds (2/3) vote of the members present and voting at the Annual Meeting.

ARTICLE V   OFFICERS

Section 5.1 Designation. The officers shall consist of a president, a vice-president, a secretary, and a treasurer.

Section 5.2 Election. To maintain continuity of experience on the Board, officers shall be elected on alternating years. The Secretary and Treasurer shall be elected in even-numbered years. The President and Vice President shall be elected on odd-numbered years. With Board approval, the President shall appoint a parliamentarian.

Section 5.3 Term of Office.

  1. The term of all officers shall be two (2) years or until their successors are duly qualified and elected.
  2. The term of office shall commence at the adjournment of the election meeting.

Section 5.4 Eligibility. Any member (other than those holding Honorary or Student membership status) will be eligible to serve as an officer preference being given to members who are Certified Professional Electrologists (CPE).

Section 5.5 Properties and Reimbursements. 

  1. All properties, correspondence, records and materials acquired during the tenure of office become the property of TAPE and will be relinquished within 14 days of completion of term.
  2. Officers will serve without compensation, but will be reimbursed for expenses incurred in the performance of their duties, within the limits of the budget, as authorized by the Board.
  3. An annual settlement of accounts must be completed 7 days after the close of the annual membership meeting.

Section 5.6 Resignation and Removal.

  1. Officers may resign by written notice to the Board. The written notice shall be sent to the President. Written notice of the President is to be sent to the Secretary.
  2. An officer may be removed from office for cause by a two-thirds (2/3) vote of the Board. 

Section 5.7 Vacancy. 

  1. In the case of vacancy in the office of president, the vice president shall assume the duties of president. In the event of a vacancy in any other office, the Board, having been notified, will proceed to fill the vacancy.
  2. Any person serving more than half of a term, will be recognized as having served a full term.

ARTICLE VI   DUTIES OF OFFICERS

Section 6.1 The President shall:

  1. Preside at all meetings of the Association and the Board;
  2. Serve as a delegate to the AEA;
  3. Be an ex-officio member of all committees except the nominating committee;
  4. With the exception of the nominating committee, appoint all chairmen and the parliamentarian;
  5. Represent TAPE when necessary for professional or official business purposes;
  6. Ensure all decisions of the Board are implemented;
  7. Cosign TAPE membership certificates;
  8. Oversee arrangements for Board and membership meetings; and
  9. Perform other duties as directed by the Board or as may be incidental to this office.

Section 6.2 The Vice-President shall: 

  1. Preside in the absence of the president;
  2. Become president if a vacancy occurs;
  3. Serve as a delegate to the AEA;
  4. Serve as chairman of the Continuing Education Committee which plans and develops TAPE’s education program;
  5. Cosign TAPE membership certificates; and
  6. Perform other duties as directed by the Board or as may be incidental to this office.

Section 6.3 The Secretary shall: 

  1. Keep a record (minutes) of all proceedings of the Association and Board in a permanently bound book with numbered pages;
  2. Maintain an accurate record of all members;
  3. File copies of correspondence;
  4. Have available at all times copies of TAPE Bylaws and Standing Rules in addition to the AEA Bylaws, Policy and Procedure Manual, Code of Ethics, Standards of Practice, and Infection Control Standards;
  5. Mail newsletter with proposed Bylaw changes to all members, postmarked at least 30 days before the Annual Membership Meeting;
  6. Ensure the distribution of the Annual Meeting minutes and updated Bylaws to all members in the newsletter following the Annual Meeting; and
  7. Perform other duties as directed by the Board or as may be incidental to this office.

Section 6.4 The Treasurer shall:

  1. Have custody of all TAPE funds;
  2. Collect all dues and moneys owed TAPE;
  3. Deposit all funds in TAPE’s bank account;
  4. Keep accurate records of all transactions in books belonging to TAPE;
  5. Distribute TAPE funds within the budgetary limitation as directed by the Board;
  6. Pay TAPE bills by check;
  7. Report to the Board and membership accurate accounts of transactions and the financial condition of TAPE;
  8. Submit completed Treasurer’s book(s) and records for audit no later than 14 days after the conclusion of the Annual Meeting or within 10 days if a vacancy occurs in the office;
  9. Deliver to the incoming treasurer all material upon the completion of the audit;
  10. Present the budget which the Board has adopted to the Annual Meeting;
  11. Prepare any report(s) required by IRS; and
  12. Perform other duties as directed by the Board or as may be incidental to the office.

ARTICLE VII MEETINGS

Section 7.1 Membership.

  1. There shall be at least one membership meeting of the Association each year. It shall be designated as the Annual Membership Meeting and will be set by the Board. Its specific date, time and place will be set by the Board also. The purpose of the meeting shall be to:
    1. Receive reports of the Officers, Board and Committees;
    2. Elect officers and Board members as prescribed in the Bylaws;
    3. Discuss availability of yearly CEUs; and
    4. Conduct any other business that might arise.
  2. All members will be notified of membership meetings at least thirty (30) days prior to the meetings.

Section 7.2 Special.

  1. Special meetings of the membership may be called by a two-thirds (2/3) vote of the Board or by a petition signed by ten (10) TAPE members in good standing sent to the president.
  2. The call must contain the purpose and agenda of the special meeting. Only the items listed in the call may be transacted.
  3. Notice of a special meeting shall be given to the membership at least ten (10) days prior to the date of the meeting.

Section 7.3 Quorum.   A quorum at a membership or special meeting shall consist of five (5) members who are TAPE members in good standing and have voting privileges.    

ARTICLE VIII BOARD OF DIRECTORS

Section 8.1 Designation. The Board will consist of TAPE officers, immediate past president and chairmen of all standing committees.

Section 8.2 Eligibility. Any regular or retired member, who is in good standing with the AEA and TAPE, may serve on the Board as an officer or committee chairmen. No officer or chairman of TAPE shall concurrently be an officer, chairman or member of the Board of Directors of another state or national organization in the field of electrology with the exception of the AEA.

Section 8.3 Reimbursement. Board members serve without compensation, but may be reimbursed for expenses incurred, as authorized by the budget and approved by the Board.

Section 8.4 Meetings. Meetings shall be held at least two (2) times per year at a time and place as determined by the president.

Section 8.5 Quorum. A quorum will be a majority of the members of the Board of Directors (see Section 8.1 for members of the Board of Directors).

Section 8.6 Resignation/Removal/Vacancy.

  1. Board members may resign by written notice to the Board. The written notice shall be sent to the any officers of the Board.
  2. A Board member may be removed from office by a two-thirds (2/3) vote of the Board.
  3. The Board will appoint qualified members to fill any vacancy as directed in Article V, Section 5.7.

ARTICLE IX DUTIES OF THE BOARD OF DIRECTORS

The Board shall:

  1. Have custody of TAPE properties;
  2. Supervise the allocation of funds;
  3. Transact the general business;
  4. Establish major administrative policies;
  5. Appoint and dissolve committees as appropriate;
  6. Grant honorary memberships;
  7. Report Board proceedings at membership meetings;
  8. Select dates and locations for membership meetings;
  9. Set membership dues and fees;
  10. Employ persons or companies as necessary to conduct TAPE business;
  11. Recommend expulsion of TAPE members for causes listed in 4.11 of these Bylaws;
  12. Approve a budget which shall be presented by the Treasurer at the membership meeting; and
  13. Strive to achieve TAPE’s goals.

ARTICLE X DELEGATES

Section 10.1 Designation. The delegates to the AEA will be the president and vice-president.

Section 10.2 Alternates. Alternates attending the AEA Board meetings will be the secretary and treasurer, in that order. If any positions are still open to attend the AEA Board, volunteers may be approved to attend by the TAPE Board.

Section 10.3 Purpose. It shall be the purpose of delegates to represent TAPE, attend AEA Board meetings and disseminate information to TAPE members. The delegates attending the AEA Board meeting will prepare a delegate report. When two delegates attend, the higher-ranking officer will prepare the report. If no delegate attends, the president will prepare the report. This report shall be published in the TAPE newsletter following the AEA event.

Section 10.4 Reimbursement. Any two (2) officers or alternates attending the three (3) AEA Board meetings will be reimbursed for all receipted reasonable expenses pertinent to attendance as long as the bank balance permits. 

ARTICLE XI   COMMITTEES

Section 11.1 Standing Committees. Except as otherwise provided in these Bylaws, the President shall appoint, with the Board’s approval, all chairmen of standing committees. Each chairman will select the members of the committees.

  1. Continuing Education Committee. The vice president shall chair this committee. It will be the responsibility of this committee to provide an educational avenue for all electrologists, involving, but not limited to, sponsoring AEA approved programs to provide Continuing Education Units (CEUs) for CPE recertification.
  2. Membership Committee. The treasurer shall chair this committee. It will be the responsibility of this committee to solicit new members for enrollment in TAPE and to encourage continued membership of current members. Accurate records shall be maintained for all members. Application form will be available at all times.
  3. Newsletter Committee. It will be the responsibility of the committee to produce an informative publication. The publication will be mailed to the membership at least two (2) times per year.
  4. Public Relations Committee. It will be the responsibility of this committee to positively promote TAPE, electrolysis, and the field of electrology to the public.

Section 11.2 Special Committees. Special committees may be established by the Board as it considers necessary. Chairmen of special committees shall be appointed by the president. They include but are not limited to the following 

  1. Audit Committee. It will be the responsibility of this committee to review the treasurer’s books, records, vouchers and receipts. The committee will receive this material by no later than 14 days after the close of the Annual Meeting or ten (10) days whenever a vacancy occurs. The audit will be given at the next meeting of the Board. The membership will be advised of the action of the Board on the audit report in the next newsletter.
  2. Bylaws Committee. It shall be the responsibility of this committee to update the TAPE Bylaws and prepare any amendment(s) or revision. These proposals will be submitted to the Board for review and recommendations.
  3. Nominating Committee.
    1. A Nominating Committee of at least two (2) members shall consist of one Board member and one (1) member-at-large. The Board shall select the members of the Nominating Committee prior to the even numbered year Annual Membership Meeting. The committee shall elect its own chairman.
    2. The term of the Nominating Committee shall be for one election and shall begin no later than one month following the annual meeting prior to the meeting in which elections are held.
    3. A vacancy occurring on the Nominating Committee shall be appointed by the Board. Any vacancy occurring will be filled with a person from the same category of membership.
    4. It will be the responsibility of the committee to follow the procedures outlined in Article XII of the TAPE Bylaws.

ARTICLE XII NOMINATIONS AND ELECTIONS

Section 12.1 Nominations.

  1. Recommendation may be made to the nominating committee. Nominees must meet officer requirements as Bylaws Article V, Section 5.4 states.
  2. Chairman will notify nominees and receive consent to serve if elected.
  3. A report, by the Nominating Committee Chairman, listing a candidate for each office, will be published in the newsletter at least 30 days prior to odd numbered year’s annual membership meeting. Nominations may also be made from the Annual Membership Meeting floor provided consent of the nominee has been previously obtained.Section 12.2   Elections

Section 12.2 Elections.

  1. If there is but one nominee for any office, the vote for that office shall be viva voce (by voice vote). Any office for which there is more than one candidate, the vote shall be by ballot.
  2. If a ballot vote is necessary, the Nominating Committee will serve as the Elections Committee.
  3. If a ballot election is necessary, a majority vote will elect. In case of a tie, the decision will be by lot drawn by the President.

ARTICLE XIII   PUBLICATIONS

Members are entitled to all TAPE publications. The Board has the authority to initiate, continue or terminate any TAPE publication.

ARTICLE XIV   ADVERTISING

TAPE members may advertise their affiliation. An electrologist who has resigned or not renewed membership will not indicate affiliation in any form of advertising.

ARTICLE XV FISCAL YEAR

The fiscal year of the Association shall be the calendar year January 1st through December 31st.

ARTICLE XVI   GRIEVANCE

A grievance will be any written complaint brought about by any member or non-member against any member, committee, or the Board of Directors. Violations of: the Code of Ethics or Bylaws; misrepresentation of credentials or affiliations; negligent performance of duty or any action detrimental to the electrology profession or TAPE will be addressed in accordance with the “grievance procedures” outlined in the AEA Policy and Procedures Manual which is held by the secretary.

ARTICLE XVII PARLIAMENTARY AUTHORITY

The current edition of Robert’s Rules of Order, Newly Revised, will be the parliamentary authority on all matters to which they are applicable, provided they are consistent with AEA Bylaws and TAPE Bylaws.

ARTICLE XVIII   AMENDMENTS

Section 18.1 All proposed amendments or revisions shall be sent for review to the TAPE Bylaws Committee at least six months prior to the Annual Meeting. The Committee forwards proposed amendments to the Board of Directors for its consideration and recommendations.

Section 18.2 After consideration by the TAPE Board of Directors, the proposed amendments or revision shall be forwarded to the AEA Bylaws Committee for review and recommendations. This must be done at least four months prior to TAPE Annual Meeting. The AEA Bylaws Committee comments will be returned to the TAPE Bylaws Committees to be reviewed. Corrections can be made if necessary, and then the Bylaws can be prepared for publication to the membership.

Section 18.3 The TAPE Bylaws may be amended at any membership meeting, provided that written notice of the proposed amendment(s) or revision has been sent to the members at least 30 days prior to said meeting. Any revision of the Bylaws must be ordered by the Board or a majority of the membership. Approval shall be by a two-thirds vote of members present and voting.

ARTICLE XIX   DISSOLUTION

In the event of the dissolution of TAPE, none of its funds and property shall be distributed to any of the members. All such funds and property shall be transferred to such other organization as the Board of Directors shall determine to have purposes and activities most nearly consistent with those of TAPE, provided that such organization shall be exempt under Section 501(c)(3) of the Internal Revenue Code or corresponding provision of the Internal Revenue Laws.

STANDING RULES

Standing rules may be amended without previous notice by a two thirds (2/3) vote of TAPE members in attendance and voting

  1. The treasurer of TAPE shall have custody of the seal described in Article III of these Bylaws.
  2. The membership dues reflect the total of both the AEA and TAPE dues. The total is sent directly to AEA. AEA returns the TAPE portion to the Association.
  3. All requests for expenses should have receipts attached and forwarded to the treasurer.
  4. For two (2) officers to attend three (3) yearly AEA Board meetings, the reimbursement to each officer will be $100.00. If only one (1) officer attends, $200.00 will be reimbursed to that officer.    

Revised Bylaws Approved Spring 2008